Forwarding Emails

What is email forwarding?

Email forwarding is the process of sending a copy of an email to a specific email address. Emails that a person has received can be forwarded. Automatic forwarding of all or specific email can be done, too. It is important to note that automatic forwarding of emails does not create a copy of the forwarded email in the forwarder’s email account. One of the major benefits of automatic forwarding of email is the ability to redirect specific emails to a given email user’s email account. For example, emails sent to info@example.com could be forwarded to a Help Desk system. The user account could be support@example.com.

How to forward an email:

To forward an email, the user needs to click on the, ‘Forward’, button where the email options are, and, enter in a destination email address or multiple destination email addresses. Numerous email platforms have the ‘Forward’ option in drop-down menu options. If would-be recipients of the forwarded email could benefit from a message regarding the forwarded email, the message can be inserted at the beginning of the entire message you are sending before the forwarded message. Next, the button to send the email must be clicked on. Attachments of a forwarded message may need to be re-attached to the email by the person forwarding an email, manually.

Layout of a forwarded email:

A forwarded email consists of the following components.

• The sender’s email address (the forwarder).

• The destination’s email address. Multiple destination email addresses can be included.

• A copy of the original copy of the forwarded email.

• Attachments of the forwarded email.

• An optional message before the email to be forwarded.

Often, before each line of the forwarded email message, a ‘>’ symbol will be present. This just means that the given line is a forwarded line of an email. A forwarded message or email always has the Subject line beginning with, ‘Fwd:’. The ‘Fwd:’ text in the Subject line of the forwarded email means the email has been forwarded. These days, a colored column is used instead. In the above example of a forwarded email, this can be seen.

Below, is an example of how a forwarded email looks like when the ‘>’ symbol is applied.

Example:

> Hi.

> I will see you later on.

It is important to note, the ‘>’ notation is becoming less commonly used by email services. Most commonly, the forwarded message is added to the end of the blank line of the beginning of the new email message. Before this blank line, there is space provided for the sender to enter a message. A line as follows usually is present.

——– Forwarded Message ——–

Most often, originals of emails forwarded have the following stated before them.

——– Original Message ———

After this, the forwarded message is seen. See the above image for an example.

Automatic Forwarding of Emails

An email account can forward a specific email address’s emails to another email account. This is known as email forwarding. However, it is done automatically. The email account that forwards the forwarded emails it forwards automatically is known as the forwarder.